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Board Meetings

PHSA holds five open board meetings per year.
About the meetings

PHSA's Board of Directors holds five pre-scheduled meetings each year. Each board meeting includes both open and in camera sessions, unless the Board determines otherwise.

The time and location of the next scheduled board meeting are publicized at least 30 days before the meeting date and an agenda is posted seven days prior to the meeting.

Generally, members of the public have the opportunity to make presentations to the Board before each open board meeting. The Board will also respond to written questions from the public. Depending on the number of public presentations and questions, the board meeting start time may be adjusted. 

Due to COVID-19 and the current public health guidance, there will be some changes to the format of our board meetings. At this time, there will be no public presentations and the board meetings are being held virtually. Questions are still accepted in advance following the procedures for questions and answers.

Meeting schedules

PHSA Open Board Meeting: November 26, 2020

Next open board meeting: to be confirmed


Location:
 via teleconference; details posted with agenda.

2021 open board meetings

  • February 18
  • April 29
  • June 24
  • September 30
  • November 25

2020 open board meetings

  • February 6
  • April 30 - postponed
  • June 25
  • September 17
  • November 26

Meeting location and time will be publicized at least 30 days prior to the meeting date. Meeting agendas will be posted seven days prior to the meeting date.

 

Open board meeting minutes are published following approval at the subsequent meeting.

2020 board minutes

2019 board minutes

2018 board minutes

2017 board minutes

2016 board briefs

2015 board briefs 

Presentations/Q&A

At each open board meeting, a public presentation session is scheduled which provides an opportunity for persons or groups to address the Board. As well, there is a scheduled public question-and-answer (Q&A) period where the Board responds to written questions submitted by members of the public. 

The availability of the public presentation and question-and-answer periods are advertised prior to each open board meeting in addition to being posted on PHSA's website. Depending on the number of requests for public presentations and questions submitted, the open board meeting may begin earlier than scheduled. 

Due to COVID-19 and the current public health guidance, there will be some changes to the format of our board meetings. At this time, there will be no public presentations and the board meetings are being held virtually. Questions are still accepted in advance following the procedures for questions and answers.

Pre-registration is required for public presentations. Persons or groups wanting to present to the Board must make their request in writing by completing the request to address the Board form and submitting it prior to the date noted on the right in the "Addressing the board" section and published in newspaper advertisements.

Information required on the form is: name of the presenter, the group/delegation they represent (if applicable) and a 200- to 300-word summary of the presentation. 
Persons or groups wanting to ask questions of the Board must submit their question(s) in writing. 

Questions can be submitted:
  • In advance by 4:30 p.m. on the date preceding the board meeting to Cathy Prentice, PHSA board liaison & executive administrator (email: cathy.prentice@phsa.ca, fax: 604.708.2796, mail: PHSA, 200-1333 West Broadway, Vancouver, BC V6H 4C1)

  • When open board meetings are held in person, questions can also be submitted to the PHSA board liaison and executive administrator at the time of registering for the public questions and answer period

At the meeting:
  • The Board Chair will read the submitted question(s) and respond or direct the question to leadership for response.
  • Members of the public who have submitted a question but who cannot personally attend the board meeting will receive a written response.
  • Board and leadership will answer questions based on the order in which they were received.
  • Board and leadership will endeavour to answer questions during the sessions; in circumstances where more information is required to answer a question, a written response will be provided at a later date.
  • The Board Chair may, at their discretion, extend the time allocated to the public question-and-answer period. 

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SOURCE: Board Meetings ( )
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