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Board Meetings

As a health authority with a province-wide mandate, PHSA holds six open board meetings per year.
About the meetings

PHSA's Board of Directors holds six pre-scheduled meetings each year. Each Board meeting will include both open and in camera sessions, unless the Board determines otherwise.

The time and location of the next scheduled board meeting are publicized at least 30 days before the meeting date and an agenda is posted seven days prior to the meeting.

Members of the public have the opportunity to make presentations to the Board before each open board meeting and the Board will also respond to written questions from the public. Depending on the number of public presentations and questions, the Board meeting start time may be adjusted. 

Meeting schedules

Next PHSA board meeting – December 8, 2016 in Vancouver, BC

Schedule: Public presentations/public question-&-answer period/open board meeting 10:30 a.m.-12 noon

Location: BCIT - Vancouver campus, 555 Seymour St, Vancouver

2016 PHSA Board meetings

  • February 18 

  • April 21 
  • June 29
  • August 25
  • October 20 
  • December 8

Meeting location and time will be publicized at least 30 days prior to the meeting date.  Meeting agendas will be posted seven days prior to the meeting date.

 
Presentations/Q&A

At each open board meeting, a 45-minute public presentation session is scheduled which provides an opportunity for persons or groups to address the Board. As well, there is a scheduled 30-minute public question-and-answer (Q&A) period where the Board responds to written questions submitted by members of the public. 

The availability of the public presentation and question-and-answer periods are advertised prior to each open board meeting in addition to being posted on PHSA's website. Depending on number of requests for public presentations and questions submitted, the open board meeting may begin earlier than scheduled. 

Procedures for public presentations 

Pre-registration is required for public presentations. Persons or groups wanting to present to the Board must make their request in writing by completing the request to address the Board form and submitting it prior to the date noted below and published in newspaper advertisements.

The deadline to submit requests for public presentation at the December 8, 2016 board meeting is November 17, 2016 at 4:30 p.m.

Information required on the form is: name of the presenter, the group/delegation they represent (if applicable) and a 200- to 300-word summary of the presentation. 

Procedures for question-&-answer period

Persons or groups wanting to ask questions of the Board must submit their question(s) in writing. 

Questions can be submitted:
  • In advance by 4:30 p.m. on the date preceding the board meeting to Cathy Prentice, PHSA Board Liaison & Executive Administrator (email: cathy.prentice@phsa.ca, fax: 604.708.2796, mail: PHSA, 700-1380 Burrard Street, Vancouver, BC V6Z 2H3)
  • At the meeting when registering for the public question-and-answer period
At the meeting:
  • The Board Chair will read the submitted question(s) and respond or direct the question to leadership for response.
  • Members of the public who have submitted a question but who cannot personally attend the board meeting will receive a written response.
  • Board and leadership will answer questions based on the order in which they were received.
  • Board and leadership will endeavour to answer questions during the sessions; in circumstances where more information is required to answer a question, a written response will be provided at a later date.
  • The Board Chair may, at their discretion, extend the time allocated to the public question-and-answer period. 
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