All contracts and dealings between PHSA Supply Chain and its vendors shall be conducted in a manner that avoids the violation of any applicable laws, rules, or regulations and the appearance of impropriety.
Supply vendors will not request that a direct care provider or other health authority member other than a representative from Supply Chain, sign any agreement or contract. All contracts, subsidiary agreements and/or renewals must be approved and signed by the authorized contracting officer or designate as per policy. Agreements or contracts that are signed by an unauthorized agent may not be enforced.
Vendors are responsible for obtaining and maintaining any and all licenses, permits and certificates as required by all applicable federal, provincial and local laws, rules and regulations.
Supply Chain is a member of the National Group Purchasing Organization (GPO) HealthPRO and is therefore able to access group purchasing agreements.
PHSA Supply Chain contracts with vendors through a central Sourcing & Purchasing function. Vendors are requested to contact Supply Chain when directed to pursue contracts. Supply Chain purchasing is organized by product/service specialty into a Category Management model. Purchase orders for supplies, equipment and services may only be issued through the Procurement area.
A Supply Chain purchase order is required for the purchase of goods, equipment and services except for office supplies, pharmaceuticals, food services and routine maintenance / repair / operations supplies purchased through the Supply Chain Procurement office. Accounts Payable does not accept any responsibility for payment of invoices for supplies, equipment and services ordered without a properly authorized purchase order number. For more information, review the PHSA Supply Chain’s Purchase Order Terms and Conditions. Please call Purchasing if you have questions about the authenticity of a purchase order.