Zoom for Healthcare

Zoom for Healthcare is a cloud-based video conferencing software approved for the delivery of virtual health.

​Notice: Changes coming to Zoom for Healthcare accounts for business and clinical users at PHSA

PHSA is transitioning from Zoom for Healthcare to Microsoft Teams as our primary platform for virtual clinical services. Migrating to a unified platform will streamline communications across the organization and set the foundation for expanded future integration.  

Effective July 7, 2025, new Zoom for Healthcare licenses for PHSA clinical users will only be considered by exception. For existing account holders, an extension of Zoom for Healthcare may be considered by exception for only the most complex uses cases.   

Please send your requests and questions to PVHSupport@phsa.ca. 


Using Zoom

Using Zoom for Healthcare

Clinical users retaining  Zoom for Healthcare can access the application in three ways:

  1. Desktop application -- this is installed on most health authority workstations that are on-site and connected to the network
  2. Mobile app -- download the Zoom Cloud Meetings app from iOS or Google app stores
  3. Web browser

What do you need to do if you want to use Zoom to record patients for educational purposes?

  • ​Make sure you have a PHSA Zoom for Healthcare account
  • Go to the video recording request form
  • Complete the required training and other steps outlined in the form

Note: If you already have the recording functionality to record virtual visits for educational purposes without patients in the video, you do not need to reapply. However, if you wish to use it to record patients, please review the following documents to make sure you are using the functionality appropriately:

Where can I get more Zoom resources/support?

Find more Zoom-related resources under Resources.

For more Zoom support, email pvhzoomsupport@phsa.ca or speak with your Provincial Virtual Health clinical leaders.

How to receive a Zoom desktop application update

Updates to the Zoom software are issued periodically and require a few simple steps on your end. Follow the steps in this 1-page PDF.

Technical requirements:

  • Access to reliable internet (Wi-Fi or data)
  • A computer, smartphone (iOS or Android), or tablet with:
    • Speakers and a microphone (we recommend using a headset)
    • A webcam or built-in camera
Resources

Support and training for staff and clinicians

Provincial Virtual Health has developed a number of education and training resources for users of Zoom for Healthcare. Here are a number of resources to support you: 
  • The full Zoom Manual provides complete information on how to schedule, host, and use various other functions within Zoom for Healthcare. Some popular topics have also been extracted from the manual, along with other helpful information, to create quick reference guides listed below.

Privacy and security

Zoom Single Sign On

 

What is Zoom SSO?

Zoom SSO is an authentication method that enables users to securely log into Zoom for Healthcare with their PHSA credentials.

This means if a PHSA employee logs onto an access device connected to the network on site they will not need to re-enter their log in credentials to access Zoom for Healthcare.  When connecting off site, the authenticator application is required to log into Zoom for Healthcare. 

The benefits of SSO

Zoom SSO enhances security, by supporting two-factor authentication and remove the ability for non-PHSA users to access our Zoom for Healthcare network. 

Zoom SSO creates efficiencies in clinical workflows, as users on site do not need to re-enter their log in credentials to access Zoom for Healthcare.  

What does this mean for PHSA Zoom users?

If you haven’t used SSO to sign in before, first make sure you are signed out of Zoom.

Users who work off-site will need to download the authenticator application, in the same way they would to access POD. The Microsoft authenticator application can be downloaded on your mobile device. 

​Tools and resources

For more information:


Privacy and security for Zoom for Healthcare

 
  • For those retaining their Zoom for Healthcare account, please use it to connect with patients rather than using any other version of Zoom. This ensures the privacy and security of the virtual health visit is protected. 
  • There are some unique risks when using technology to provide care virtually. The privacy and security resource is meant to support PHSA staff and clinicians in navigating privacy and security in virtual health.
  • This poster explains why other Zoom accounts – such as Zoom basic and Zoom pro – don’t provide privacy and security protection. It outlines how you can ensure you are using Zoom for Healthcare for your virtual health visits.  
  • Avoid using a public internet connection (e.g. external Wi-Fi) for your virtual health visit as it does not guarantee privacy and security.
Security configurations specific to PHSA Zoom for Healthcare accounts

We have applied the following configurations to even better protect privacy and security:

  • Virtual visits are passcode protected 

  • 'Waiting rooms' for virtual visits are enabled

  • Virtual visits cannot be recorded

  • File transfer is disabled

  • Annotations during virtual  visits are turned off

 

Do:
  • Double check that the invite is addressed to the correct recipient(s)
  • "Lock" the virtual visit once all participants have joined
  • Only allow the host to screen share during the virtual visit 
  • If screen sharing, ensure no personal information from anyone other than the patient is being shared. If others are participating in the visit, request the patient's permission before screen sharing personal information
  • Enable/assign a Co-Host to manage participants during the virtual ​visit 
Don't:
  • Schedule virtual visits using your Personal Meeting ID
  • Use distribution lists to send out invitations
  • Share links to join a virtual visit on public-facing platforms
  • Enable option to allow removed participants to rejoin the visit after being removed

 
  • Bandwidth capacity: health authority infrastructure and performance load to support simultaneous sessions and performance (use case dependent) 
  • Potential to send meeting invite to an uninvited recipient
  • Unintended sharing of personal identifiable information
  • Policy constraints if user is on external Wi-Fi or in a public setting


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