We appreciate that many of our team members are working significant amounts of sustained overtime in an effort to manage the response to COVID-19.
Quick reference guides:
For unionized staff, the collective agreement terms and conditions continue to apply.
The information below applies to non-contract employees and managers currently working on COVID-19 and is not applicable to physicians, residents, fellows, and scientists as well as senior leadership and executive leadership teams.
Employees working in non-manager roles who are asked to work overtime have the option of receiving overtime (which can be banked or paid out) or CTO days. Employees who elect to have overtime hours banked or paid out do not have an option for CTO days and should not receive both overtime and CTO days.
Compensation for overtime hours for non-contract, non-management staff, including hours worked on statutory holidays, will continue to follow the guidelines set out in the Employment Standards Act.
Overtime hours eligible for compensation must be approved in advance.
Refer to the guideline Overtime & Compensatory Time-Off for Non-Contract Employees (PDF) on POD for additional information (available only when connected to the network).
Effective Nov. 1, 2020, we have reinstated COVID-19 extraordinary pay for non-contract employees in management functions. This applies for hours worked between 45 and up to a maximum of 60 hours per week, specifically on COVID-19 related projects.
In July 2021, extraordinary events compensation was made available to non-contract employees in management functions who are supporting the B.C. wildfire response and heat wave initiatives. Hours related to heat waves and wildfires should be submitted per the below and will be processed following the extraordinary events compensation guidelines for wildfires and heat waves.
Leaders must submit a list identifying management staff who have been or will be required to work extraordinary hours on COVID-19 projects or wildfire/heat wave initiatives to their senior leadership team member. Senior leadership team members must send their approved list of management staff eligible for extraordinary hours to email@example.com.
We will review this process on a regular basis. For more details, review the leaders’ bulletin issued on Dec. 22.
Eligible management staff must have their extraordinary hours approved by their respective leader and submit a tracker to firstname.lastname@example.org by 4 p.m. for the following time periods:
- Due August 10, 2021
- Due August 24, 2021
- Due September 7, 2021
- Due September 21, 2021
- Due October 5, 2021
As this process continues, the due date for each tracker will continue to be 4 p.m. on the Tuesday following the end of the pay period. Updated trackers will be posted to this page as they are made available.
If you have questions, email email@example.com .