Collaborative Data Services are tools or software provided by a party outside of PHSA to create and maintain data such as text, spreadsheets, images, communication and presentations. A few popular examples of a Collaborative Data Service are Google Drive, Microsoft Office 365, Dropbox and Amazon Drive.
The Standard for the Use of a Collaborative Data Service from Outside PHSA for Research was developed by the PHSA Research IT Working Group to enable collaboration with external parties using tools not internally available. The standard is intended for both researchers and research administrators, and provides guidance on using these tools.
This standard is intended for shared data such as: administrative data, grant proposals development, publication, and presentation authoring. The sharing of research study data or intellectual property should be evaluated on a case by case basis by your IT support team and the PHSA Research Privacy Advisor. Identifiable data must not be shared on third party collaborative services.
If you are unsure if your data can be shared, you should consult with your IT support team. If your IT support team is unsure, they should consult the PHSA Research Privacy Advisor.